Organizations wishing to offer a program with Academy approved CEUs may do so by becoming a CE provider. The following information outlines how to becomes a CE provider and provides the documents required.
Procedures and Guidelines for CE Program Approval
Forms
Need Adobe Reader 8.0 or newer to use these forms; if you do not have Adobe 8.0 – you can still print the forms to complete.
Program report forms should also be emailed with the participant list, as an attachment, in an excel format including Academy ID numbers (required). If the Academy ID number is not listed there is no guarantee the participant will receive credit. Participant list spreadsheet template is available below. This excel spreadsheet should only include people requesting Academy CEUs.
These forms are designed to be emailed to the Academy. To email the form, click on the email tab in the top right corner, this will bring up an email window with the continuing education email address listed, attach any supporting materials, and send. Note: fields highlighted in red are required.
Additional Information
All forms are available in a Word Document upon request by email
Fee Structure
Application Fee: $250
This is a one-time fee for all NEW CE providers in addition to the annual registration fee. If you are a new CE provider, you must submit a CE Provider Annual Registration Form along with payment for this and the annual fee. If you are unsure of your Academy status, contact the Academy.
Annual Registration Fee: $200
This fee is due every year (and is based on the calendar year) at the time your first Program Approval Form is submitted. Payment must be submitted with the CE Provider Annual Registration Form.
CE Provider Course Fee (previously known as the "end-of-year fee")
The CE provider course fee is based on a per course fee (see link below). Beginning in 2012, CE providers will be billed twice a year (July and January) based on the number of courses approved/offered during the six-month period--January 1 to June 30 and July 1 to December 31, respectively.
A course is defined as an approved specific offering, on a specific date, at a specific location. Example: If an approval form was submitted for various dates and locations, each course offering will be counted individually. Ongoing online/text courses will be counted based on the number of program report forms submitted. An approved course that is cancelled and/or not offered for any reason will still count as an offering. Click on the year for current CE provider fees.
2012 CE Provider Fees
2013 CE Provider Fees
Criteria & Guidelines
Calculating the Number of CEUsWhen calculating the number of CEUs for an activity, figures should be based on instructional time,
excluding welcomes, introductions, breaks, meals, and other non-educational events. A continuing education activity needs to be at least one hour in length. As of January 1, 2012, CEUs may be submitted in half-hour Increments. Any fraction of an hour will be rounded down to the nearest ½ hour. For instance, if an activity totals 7.8 hours in length, it would be worth 7.5 contact hours or 0.75 CEUs.
DefinitionOne CEU (1.0) = ten contact hours of participation in organized continuing education/training experience under responsible qualified direction and instruction. One hour of instruction is equivalent to 0.1 CEU.
What can be counted for the CEU:
- Classroom or meeting session time led by instructor and/or discussion leader;
- Activities, in which a learner is engaged in a planned activity, course or program of learning in which the learner's progress is monitored and the learner receives feedback.
What CANNOT be counted for the CEU:
- Unplanned, unsupervised, non-sponsored events
- Academic credit courses
- Association membership leadership activities
- Committee meetings
- Entertainment and Recreation
- Some meetings, convention, and exhibitions: Meetings/activities conducted primarily for information sharing purposes, generally do not qualify for the CEUs. Planned learning activities within such events, which meet the criteria, are eligible for the CEU.
- Travel
- Work Experience
- Factory Tours
CEUs from courses with similar titles or subject matter offered by the same CE Provider may only be earned once within a transcript year period. Duplicate courses may be removed from the Academy's official transcript. This includes topics with multi-hour offerings – e.g. Coding for 2 hours, Coding for 5 hours. The Coding for 2 hours would be removed in this case.
Ethical Practice Board Guidelines
CE Providers must adhere to the Ethical Practice Guidelines for Relationships with Industry for Audiology Providing Clinical Care (July 2011)(PDF). In the event the Academy is notified and can verify that a program failed to follow the Ethical Practice Guidelines, CEUs will be rescinded. (CEUs can be rescinded retroactively, if appropriate.) The CE Provider will receive a written warning after the first offense. If the CE Provider fails to follow the Guidelines a second time, their privilege to offer Academy CEUs will be suspended for a one year period.
Required Promotional Paragraph
All brochures or promotional materials must include the American Academy of Audiology continuing education logo and required promotional paragraph.
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(Academy CE Provider) is approved by the American Academy of Audiology to offer Academy CEUs for this activity. The program is worth a maximum of ___ CEUs. Academy approval of this continuing education activity does not imply endorsement of course content, specific products, or clinical procedures. Any views that are presented are those of the presenter/CE Provider and not necessarily of the American Academy of Audiology. |
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Note: If a course includes Academy intellectual property (documents, etc.), Academy staff will notify the CE Provider to include a verbal statement prior to the beginning of the presentation stating “that the views are the views of the presenter and not necessarily of the Academy.”
Appropriate Terminology for Promotional Materials
In addition to the required logo and paragraph, CE Providers often reference the type(s) of approved continuing education being offered for the course. When offering Academy CEUs, it is appropriate to state, for example, ".2 CEUs" or ".2 Continuing Education Units". It is not appropriate to use the terms "credits" or "accredited." If you have questions on the text for your materials or need the CE Logo, contact us.
Instructors
Qualified instructors should be chosen. A qualified instructor means an individual whose training and experience adequately prepares him or her to present on the chosen audiology topic. If an instructor has a financial or other relationship in any organization that may have a direct interest in the subject matter of the educational program, the audience must be aware of the relationship in print in advance of the presentation. In this way any potential conflict of interest will be identified openly so attendees will have full disclosure of the facts and may form their own judgments about the presentation. Conflicts of interest may be real or perceived, and any potential for financial gain deriving from the reported work may constitute a conflict of interest. It is the responsibility of the submitter(s) to report any real or perceived financial conflict of interest.
Learner Outcomes
Learner outcomes are clear statements of the anticipated results to be achieved through an educational activity, focusing primarily on what participants are expected to learn as a result of attending that specific educational activity. Learner outcomes describe an observable behavior that the learner will be able to demonstrate as a result of the learning experience.
Leaner outcomes should complete the following sentence: "After this course, participants will be able to..." To complete this sentence, follow with a measurable action verb (based on Bloom's Taxonomy) such as: describe, demonstrate, solve, identify, compare, contrast, evaluate, prepare, summarize, and write. Verbs to avoid: know, understand, learn, comprehend, and believe.
Assessment of Learning
Assessment of learning refers to specific processes through which learners demonstrate the attainment of learning outcomes. In every learning event for which CEUs are awarded, the CE Provider has the obligation to require learners to demonstrate that they have attained learning outcomes. Learners should be advised in advance what will be required.
Assessments may take diverse forms, such as performance demonstrations under real or simulated conditions, written or oral examinations, written reports, completion of a project, or self-assessment. Because the assessment method depends on the intended learning outcomes, they must be measurable or observable, clearly stated, and focused on the performance of the learner. A general question and answer period at the end of the activity is not considered an assessment of learning.
Suggested Assessment Techniques
Education Facilities
Proper education facilities, reference materials, instructional aids, and equipment should be provided. The environment must be conducive to learning.
Instructional Level
Identify appropriate Instructional Level for program:
- Introductory: no previous knowledge necessary
- Intermediate: requires basic knowledge of topic
- Advanced: requires knowledge and previous experience with topic
Program Focus
Identify program focus:
- Knowledge-information: delivered primarily in a lecture/presentation format
- Skills-application of information: primarily "hands-on" training
CEU Monitor
Identify an Academy member who is not on your program committee to request that they serve as a CEU monitor. The CEU monitor will attend your conference at no charge to ensure that deadlines, attendance, and other requirements for CEUs are met. Supply this person's name, affiliation, address, and phone number to the Academy. If programming covers several days or topics, only one monitor who will attend the entire conference is necessary.
Verification of Attendance
Program providers must verify each participant's attendance. A Program Report Form must be submitted along with accompanying materials within 30 days following the activity. This includes a final program or brochure, the program approval number, a list of participants desiring Academy CEUs, and the number of CEUs each participant earned. You do not need to send course evaluations or any other materials to the Academy.
Academy CE Registry
In order for participants to receive CEUs, they must be current Academy members and provide their Member ID number. Current year transcripts are available to members year round from their profile page. The annual CE Registry fee for nonmembers is $60. For nonmembers to join the CE Registry, they need to download and complete the CE Registry Form.