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Board of Directors Job Description

Board of Directors Job Description

As of July 2013

The Board of Directors of the American Academy of Audiology serves as the Academy’s governing body and custodian of the Academy’s investments. Each member of the board assumes the responsibility to initiate and establish the policies governing the Academy and to maintain a fiduciary responsibility over the financial affairs of the Academy.

Responsibilities of the board as a whole are to:

  • determine the mission and vision of the Academy and see that the Academy fulfills its stated aims and purpose,
  • develop and review the goals, strategies, and action plans that define how and what the Academy must accomplish in order to achieve its vision,
  • understand and comply with the Academy’s Articles of Incorporation and Bylaws,
  • comply with laws relating to not-for-profit entities,
  • develop, execute, evaluate, and approve the Academy’s policies, plans, and budgets,
  • approve the annual budget, review quarterly financial reports and appoint the audit committee,
  • grant membership to those applicants whose qualifications, in the board’s judgment, meet the requirements specified in Article II of the Bylaws,
  • establish committees, task forces, and working groups as necessary, to guide and assist the Academy in implementing its mission,
  • decide when and where the annual conference takes place and approve program chair,
  • approve  the Nominations Committee,
  • abide by the Code of Conduct and Conflict of Interest Statements contained in the Academy Policies & Procedures Manual, and
  • maintain a working knowledge of the affairs, policies, and assets of the Academy.

 Responsibilities of individual board members are to:

  • advocate for the mission and vision of the Academy,
  • attend and actively participate in all board meetings (locations to be announced), and conference calls as necessary, in their entirety,
  • ensure that information that is confidential or privileged (i.e., not publicly available) is not disclosed inappropriately.
  • express one’s opinion during discussion and debates, and speak with one voice regarding the final decisions of the board,
  • commit to a financial strategy that includes a long-term investment fund, support through annual allocated contributions and additional income as available,
  • accept and fulfill committee liaison assignments (typically one or more standing committees)
    • following Board meetings, brief committee chairs on any information from the meeting relevant to the committee
    • board liaisons should cc staff liaisons on all communications to committee chair
    • board liaisons should attend committee meetings and are encouraged to attend all subcommittee meetings. if a meeting is missed, board liaison should arrange to meet individually with the staff liaison and committee chair for briefing on proceedings
    • board liaisons are responsible for completing the midyear review with input from the staff liaison and committee chair
  • transact all such other business in the interest of the membership that may from time to time come before the board,
  • serve as a role model for the Academy membership by annually renewing one’s membership, contributing to the PAC and Foundation on an annual basis at a level commensurate with one’s capacity to give, attending the annual conference, and providing tangible and ongoing support of Academy programs,
  • attend four face-to-face board meetings,typically scheduled in January, March/April, July, and October. A face-to-face meeting may be replaced with a virtual distance meeting on occasion, and
  • participate in periodic meetings held via conference call, and as scheduled at the discretion of the president.

NOTE: Lodging and travel expenses incurred in attending all regular board of directors meetings as well as duly announced special meetings of the board will be reimbursed; board of directors travel that is not previously approved in the budget will only be reimbursed at the request, and with the prior approval of the Academy president and executive director. The Academy does not reimburse travel expenses for attending the meeting held in conjunction with the annual conference. However, board members will receive complimentary housing at the headquarters hotel during the annual conference.