March 11, 2020: In an abundance of caution for the health and safety of our attendees and the patients they serve (who may be part of at-risk populations), the Academy has made the difficult decision to cancel the AAA 2020 + HearTECH Expo (and all related activities and ancillary meetings) due to concerns about COVID-19 (Coronavirus). This unanimous decision was made by the Academy’s Board of Directors.
Open houses are for colleges, universities, and learning institutions to gather alumni, faculty, and/or current students and meetings co-organized by universities and state audiology organizations to gather for reception-style events. Open Houses will be held at the New Orleans Ernest N. Morial Convention Center on Wednesday, April 1, 6:00-7:00 pm, in the exhibit hall.
All rooms have been committed, and we are no longer accepting applications for this year’s Open Houses.
Room Locations: Rooms will be located on the exhibit hall floor.
Expenses: Organizations holding an open house will be responsible for their food and beverage, room set, audiovisual equipment, and any other costs associated with hosting the open house. Additional arrangements must be made with the appropriate provider. Charges will be billed directly to your organization. A list of AAA providers will be e-mailed to all open house organizers.
Advertising: Event advertising around the convention center and/or hotels is not permitted. All event material, as well as any advertising not pertaining to Academy-approved open house events, will be reported and discarded. Open houses will be listed in the printed Conference Guide and in the online Conference Planner.
Signage: The Academy will provide a complimentary event sign displaying event information. Event signage will be placed at the entrance of the assigned location, prior to the event start time. Signage is not customizable.
Location: The rooms have a capacity of 50 for a reception style event. Co-locating open houses within the exhibit hall during the opening reception, Celebrate Audiology, allows participants to enjoy both events with ease.
Open House Attendance and Registration: Participants who wish to attend an open house, but are not attending AAA 2020, may contact us by March 1, 2020, to receive a complimentary badge/ticket for admittance into the exhibit hall for Wednesday evening only. Open house attendees will not be admitted into the exhibit hall without a badge.
Day of Event
Room Set-Up: Please coordinate with show management for access to the room prior to the event. Room will be available at 4:00 pm on the day of the open house.
Event Time: The published event time for open houses is 6:00–7:00 pm. The rooms must be vacated at the end of the opening reception, Celebrate Audiology.
Photographer: The American Academy of Audiology photographer will stop by each open house event to capture candid photographs. The photographer is not available to schedule for a specific time and formal photographs.