Invitation Letters & Visas

Invitation Letters & Visas

Invitation Letter

Invitation letters will be provided to you automatically after completing AAA 2020 + HearTECH Expo registration. If your country requires an invitation letter prior to purchase of registrationcontact us with the following details of those requesting a visa:

  • Full Name
  • Gender
  • Date of Birth (MM/DD/YY)
  • Passport Number
  • Company Name
  • Company Role
  • Company Address
  • City
  • Zip
  • Country
  • Phone Number

Invitation letters will be sent via email in PDF format unless otherwise specified. Hardcopies will be mailed at the expense of the individual requesting visa letters. The Academy will ship the original invitation letters via UPS or USPS. Please provide a UPS account number or request an invoice to provide a credit card number. Hardcopies will not be mailed until payment is provided.

Visa Information

Steps in obtaining a visa to attend AAA 2020 + HearTECH Expo:

  • Review your visa status, and find out if you need a U.S. visa or a renewal.
  • Review the visa wait times information for interview appointments and visa processing at each embassy and consular section worldwide available on our website. Visit the embassy or consular section website where you will apply for your visa to find out how to schedule an interview appointment, pay fees and any other instructions.
  • Plan on an interview, as well as quick inkless fingerprint scans at the U.S. Embassy or Consulate, which is required for most visa applicants. Some visa applications require additional administrative processing, which requires some additional time. Applicants are advised when they apply.

More information on obtaining a visa can be found on the U.S. Department of State Website.

The Academy recommends the following guidelines for obtaining a visa for entry into the United States:

  • Apply early! The visa application process takes three to four months to complete. Applicants should present their entire trip itinerary, including travel to any countries other than the United States, at the time of visa application. If completion of travel plans is contingent upon early approval of the visa application, specify this at the time of the application.
  • Provide letter of invitation. See information on invitation letters above.
  • Once you have completed your registration online, you will be automatically emailed an invitation letter. If you are unable to obtain a visa to attend AAA 2020 + HearTECH Expo, you may request a full refund of your registration fees. Send requests to us.
  • Provide evidence that you intend to return to your country of residence; applicants should provide proof of "binding," or sufficient, ties to their home country or permanent residence abroad. This may include documentation of:
    • Family ties in home country or country of legal permanent residence
    • Property ownership
    • Bank accounts
    • An employment contract or statement from an employer stating that the position continues after the meeting.

To get the most detailed information on traveling to the United States from your country, please visit the U.S .Department of State International Travel section. Currently, the countries listed here participate in the Visa Waiver Program (VWP). If your country is listed in the VWP, you may not need to obtain a visa before visiting the United States.