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Important Details

Important Details

Booth Payment Schedule and Cancellation Fees
New for 2019
Move In and Tear Down
Exhibit Hall Hours
Exhibitor Events Non-Compete Times
Exhibitor Manual
Registration & Hotel

2019 Booth Payment Schedule

August 31

50% of total booth payment is due in order to secure booth space

October 19

100% of booth payment due

Booths reserved after October 1, full payment due in 30 days.

Note: If your contract has not been completed and your deposit is not received by August 31, 2018, your exhibit space will be released for general sale.

Remit payment to:

American Academy of Audiology
11480 Commerce Park Drive
Suite 220
Reston, VA 20191

Booth Cancellation Fees

  • On or before August 31, 2018 – Full refund less a $500 cancellation fee
  • September 1-October 19, 2018 – A 50% refund of total space cost paid
  • After October 19, 2018 – No refund of any monies paid

Important Information for 2019

  1. In order to comply with required safety standards, all exhibitors must be show-ready by 3:00 pm on Wednesday, March 27.
  2. Sneak Peek in the Exhibit Hall: The Exhibit Hall will open at 4:00 pm on Wednesday for a special Sneak Peek for invited attendees. If you have customers you would like to invite, e-mail us to request special ribbons. You can then send them to your customers to make sure they are able to participate.
  3. The Product Theater will once again be in the exhibit hall! We'll be featuring exhibitor products on Friday. Attendees are encouraged to grab lunch and join us in the AAA Theater to learn more about exhibitor products. For more information on the Product Theater, contact Dina Santucci.
  4. Exhibitors are invited to offer educational programming through Quick Solutions, Exhibitor Courses, and Industry Update sessions. For more information on Quick Solutions and Exhibitor Courses, contact Natalie Bisbee and for information on Industry Updates, contact Dina Santucci

Move In & Tear Down

Move In

Saturday, March 23

8:00 am–6:00 pm (400+nsf)

Sunday, March 24

8:00 am–6:00 pm

Monday, March 25

8:00 am–6:00 pm

Tuesday, March 26

8:00 am–6:00 pm

Wednesday, March 27

8:00 am–3:00 pm
Show Management walkthrough begins at 2:00 pm

Tear Down

Friday, March 29

3:00–10:00 pm

Saturday, March 30

7:00 am–5:00 pm

It is against exposition regulations to tear down prior to 3:00 pm on Friday. Early departure will result in priority point penalties and/or being banned from future expos.

All out by 5:00pm Saturday otherwise freight will be removed and consigned at the exhibitor's expense.

Drivers must be checked in no later than 3:00 pm on Friday, March 29.

Exhibit Hall Hours

Wednesday, March 27

3:00 pm – All exhibitors must be show-ready in order to comply with safety requirements.

4:00–5:00 pm - Attendee Sneak Peek! Purchasing decision makers are invited to walk the exhibit hall prior to the hall's official opening at 5:00 pm. 

5:00–7:30 pm - Celebrate Audiology in exhibit hall.

Thursday, March 28

10:00 am–6:00 pm

Friday, March 29

9:00 am–3:00 pm

Exhibitor Events – Non-compete Times

When planning your events, keep in mind the following AAA 2019 non-compete times for any private events involving more than 20 attendees:  

Wednesday, March 27

8:00 am–7:30 pm

Thursday, March 28

7:30 am–6:00 pm

Friday, March 29

8:00 am–6:00 pm

Saturday, March 30

8:30 am–12:00 pm

See the Exhibitor Manual for more details.