Open houses are for colleges, universities, and learning institutions to gather alumni, faculty, and/or current students and meetings co-organized by universities and state audiology organizations to gather for reception-style events. Open Houses will be held at the Music City Center on Wednesday, April 18, 6:00-7:00 pm, in the Exhibit Hall.
Deadline: The deadline for submitting an Open House application is March 16, 2018.
Application Fee: Free
Room Availability: A limited number of rooms are available for Open Houses. Rooms will be located on the exhibit hall floor.
Expenses: Organizations holding an Open House will be responsible for their food and beverage, room set, audiovisual equipment, and any other costs associated with hosting the Open House. Additional arrangements must be made with the appropriate provider. Charges will be billed directly to your organization. A list of AAA providers will be emailed to all Open House organizers.
Advertising: Event advertising around the convention center and/or hotels is not permitted. All event material, as well as any advertising not pertaining to Academy-approved Open House events, will be reported and discarded. Open Houses will be listed in the online conference planner.
Signage: The Academy will provide a complimentary event sign displaying event information. Event signage will be placed at the entrance of the assigned location, prior to the event start time. Signage is not customizable.
Location: The rooms have a capacity of 50 for a reception style event. Co-locating Open Houses within the exhibit hall during Celebrate Audiology allows participants to enjoy both events with ease.
Open House Attendance and Registration: Participants who wish to attend an Open House but are not attending AAA 2018 may contact firstname.lastname@example.org by March 30, 2018, to receive a complimentary badge/ticket for admittance into the exhibit hall for Wednesday evening only. Open House attendees will not be admitted into the exhibit hall without a badge.
DAY OF EVENT
Room Set-Up: Please coordinate with show management for access to the room prior to the event. Room will be available at 4:00 p.m. on the day of the Open House.
Event Time: The published event time for Open Houses is 6:00–7:00 pm. The rooms must be vacated at the end of Celebrate Audiology.
Photographer: The American Academy of Audiology photographer will stop by each open house event to capture candid photographs. The photographer is not available to schedule for a specific time and formal photographs.