Instructions to Authors

Instructions to Authors

The Journal of the American Academy of Audiology publishes original research in all areas of audiology, including audiological assessment, amplification, aural habilitation and rehabilitation, auditory electrophysiology, vestibular assessment, and hearing science.

Manuscript Submission: Manuscripts are to be submitted online. Submission of a manuscript is taken as evidence that no portion of the text or figures has been previously copyrighted, published, or submitted for publication elsewhere unless information regarding previous publication is explicitly cited and permission obtained. Manuscripts are typically available online (pubish ahead of print) within approximately two months of acceptance.

JAAA is a participant in CrossCheck, a multi-publisher initiative to screen published and submitted content for originality. JAAA uses the iThenticate software to detect instances of overlapping and similar text in submitted manuscripts.

To ensure that your submission does not pose an antitrust violation, review the Academy’s Antitrust Policy and Guidelines.

Manuscript Format: Limit of 4000 words including abstract, references, figure legends, etc. The main document is required in Microsoft Word. Pages should have one-inch margins. The font should be Times New Roman 12-point. Do not use boldface or italics. Lines should be double-spaced. Label the major divisions of your document with headings. Up to three levels of subheadings may be used.

Title Page: Page one should include the date of submission, the title, and the names of all authors as they will appear in print, without degrees. List of authors is limited to 10. This should be followed by a listing of the institutional affiliations of each author. The title page should also include the name, address, telephone number, fax number, and e-mail address of the corresponding author who will receive editorial correspondence. This is where the author should cite whether the paper has been presented and where. Acknowledgments of support are listed here, along with grant numbers if the study was supported by an agency. 

Structured Abstract: Abstracts must be 350 words or fewer. When applicable, abstracts should use the following format:

Background: Describe the context of the study or the problem it addresses.
Purpose: State the objective or question addressed by the research.
Research Design: Describe the basic experimental design of the study.
Study Sample: State the number of subjects, relevant demographic variables, and how they were selected.
Intervention: Describe any intervention(s) studied.
Data Collection and Analysis: Describe how and when outcomes were measured, including any instruments employed, and the statistical methods used to analyze data.
Results: State the main results and, if an intervention was studied, the intervention's effects on measurable outcomes for the study sample and for subgroups.
Conclusions: State the conclusions that are directly supported by the data, and any more general conclusions, along with their clinical implications.

 Click here for more information on the structured abstract.

Key Words: Following the abstract, supply a short list of keywords (preferably from MeSH®, the National Library of Medicine's Medical Subject Headings thesaurus) reflecting the content of the article.

Abbreviations: Following the keywords, provide a list of all abbreviations and acronyms used more than once in the manuscript, along with their full descriptions.

Tables: Limit of 6. Microsoft Word and Microsoft Excel are acceptable file formats for tables. All tables should be submitted in files separate from the manuscript text file. Up to six tables may be included, numbered consecutively. Each table should have a title that succinctly describes the contents of the table (e.g., Table 3. Mean Recognition Scores (and SDs) for the Conditions and Signal-to-Noise Ratios of Experiment 3). Be sure that all tables are cited in the text. Do not place vertical lines in any table.

Figures: Limit of 6.

General: Be sure that all lettering and symbols are large enough, and lines defining waveforms are trends are thick enough, to be easily readable after the figure has been reduced to a one-column width (2 3/4 inches, or 7 cm). If you are not sure, reduce the figure to 2 3/4 inches (7 cm) wide on a copying machine with reduction capability. At this size, the lettering should be about the same size as the ordinary text on a journal page. Avoid the use of closely spaced gridlines.

Figures should be numbered consecutively in the order in which they appear in the manuscript, using Arabic numerals. A list of figure legends should be prepared on a separate page following the body of the manuscript. The figure legend should explain each figure in detail. Do not send figures in color unless the color is absolutely essential to convey the message of the figure, as authors are required to cover the cost of printing in color. Be sure that all figures submitted are cited in the text; figures will be placed just after their first citation.

Electronic Format: Figures that include text should, preferably, be submitted as vector .eps files. Figures that do not contain text and are, therefore, less likely to require editing, can be submitted as .eps, .tif, .pdf, or .jpg files of at least 300 dpi. All figures should be submitted in files separate from the manuscript text file.

Supplemental Files: Files that are essential to the paper but would otherwise be prohibitively expensive to print, such as flowcharts that exceed the dimensions of a printed page or lengthy appendixes of supporting data, are welcome in the online version of the journal. However, please note that supplemental files will not be copyedited or typeset. Audio and video files are also acceptable in the online format. Any MIME (multipurpose Internet mail extensions) file type can be submitted, and there is no limit to the size or number of files; however, it is important to keep in mind that readers must have the necessary program(s) to view them.

References: Limit of 35. References should be cited in the text by the surname(s) of the author(s) and the year of publication, for example, Smith (1992) or (Smith, 1992), depending on context. Two or more works by the same author in the same year should be labeled with the suffixes a, b, c, etc., both in the text and in the reference section at the end of the manuscript. When several references are cited simultaneously in the text, they should be arranged in chronological order, for example: (Smith, 1992; Jones, 1994; Brown, 2001). References with two authors should be cited as (Smith and Jones, 1993), whereas references with three or more authors should be cited as (Smith et al, 1993). A list of the references cited in the text should follow the body of the text. It should be double-spaced and in alphabetical order (unnumbered) according to the surname of the first author.

Journal article: 
Smith ST, Jones RW, Brown J. (2002) Infant screening for hearing loss: problems in follow-up. J Am Acad Pediatr Audiol 14:233–241.
Book chapter:
Smith ST, Jones RW, Brown J. (2002) Infant screening for hearing loss: a formula for success. In: Schwartz RW, ed. Issues in Infant Screening for Hearing Loss. New York: Lucretius Press, 223–256.
Smith ST, Jones RW, Brown J. (2002) Infant Screening for Hearing Loss. Chicago: Stein Press.

In all references, journal names should be abbreviated per MEDLINE. Under ''Current Subsets,'' choose ''Currently indexed in MEDLINE'' for a complete list of titles. For a short list of journal abbreviations commonly referenced in JAAA Click Here.

NIH Public Access Policy: The National Institutes of Health (NIH) Public Access Policy mandates that all articles by NIH-funded researchers be submitted to PubMed Central within 12 months of publication. NIH-funded authors who are published in JAAA are responsible for submitting their own articles. For more information, click here.

Protecting the rights of animals and human subjects: If human subjects have participated in the study, authors must state that the study was approved by the local Ethics Committee or Institutional Review Board. This statement is typically included in the Methods section of the manuscript. Further, where the study involved human subjects, the manuscript must be accompanied by a statement that the investigation was conducted with the understanding and full, informed consent of the subjects.

Where the investigation involved animal subjects, it must state that measures were taken to minimize pain or discomfort. We will reserve the right to reject manuscripts where doubt exists that appropriate procedures were followed.

Reference: Garf C, Wager E, Bowman A, Flack S, Scott-Lichter D, Robinson A. (2006) Guidelines. Best practice guidelines on publication ethics. Int J Clin Pract 61(Suppl. 152):6.