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Instructions to Authors

Instructions to Authors

The Journal of the American Academy of Audiology publishes articles and clinical reports in all areas of audiology, including audiological assessment, amplification, aural habilitation and rehabilitation, auditory electrophysiology, vestibular assessment, and hearing science.

Manuscript Submission: Manuscripts are to be submitted online. Submission of a manuscript is taken as evidence that no portion of the text or figures has been previously copyrighted, published, or submitted for publication elsewhere unless information regarding previous publication is explicitly cited and permission obtained.

JAAA is a participant in CrossCheck, a multipublisher initiative to screen published and submitted content for originality. JAAA uses the iThenticate software to detect instances of overlapping and similar text in submitted manuscripts.

To insure that your submission does not pose an antitrust violation, review the Academy’s Antitrust Policy and Guidelines.

Manuscript Format: Microsoft Word is the required file format for the text of the manuscript. Manuscript pages should have one-inch margins. All text, including abstracts, references, figure legends, etc., must be double-spaced. Authors are encouraged to use Times New Roman font at 12 point. Never use boldface or italics unless the context requires it. Headings must be used to designate the major divisions of the paper. Up to three levels of subheadings may be used.

Title Page: Page one should include the date of submission, the title, and the names of all authors as they will appear in print, without degrees. This should be followed by a listing of the institutional affiliations of each author. The title page should also include the name, address, telephone number, fax number, and e-mail address of the author who will receive editorial correspondence. Also on page one, the author should cite whether the paper was presented orally at a professional meeting, including the name of the meeting, date, and place. Acknowledgments of support should also be listed here, along with grant numbers if the study was supported by an agency.

Structured Abstract: Abstracts must be 500 words or fewer. When applicable, abstracts should use all eight of the following subheads.

Background: Describe the context of the study or the problem it addresses.
Purpose: State the objective or question addressed by the research.
Research Design: Describe the basic experimental design of the study.
Study Sample: State the number of subjects, relevant demographic variables, and how they were selected.
Intervention: Describe any intervention(s) studied.
Data Collection and Analysis: Describe how and when outcomes were measured, including any instruments employed, and the statistical methods used to analyze data.
Results: State the main results and, if intervention was studied, the intervention's effects on measurable outcomes for the study sample and for subgroups.
Conclusions: State the conclusions that are directly supported by the data, and any more general conclusions, along with their clinical implications.

Click here for more information on the structured abstract.

Key Words: Following the abstract, supply a short list of key words (preferably from MeSH®, the National Library of Medicine's Medical Subject Headings thesaurus) reflecting the content of the article.

Abbreviations: Following the key words, provide a list of all abbreviations and acronyms used more than once in the manuscript, along with their full descriptions.

Tables: Microsoft Word and Microsoft Excel are acceptable file formats for tables. All tables should be submitted in files separate from the manuscript text file. Tables should be numbered consecutively using Arabic numerals. Each table should have a title that succinctly describes the contents of the table (e.g., Table 3. Mean Recognition Scores (and SDs) for the Conditions and Signal-to-Noise Ratios of Experiment 3). Be sure that all tables are cited in the text. Do not place vertical lines in any table.


General: Before creating figures, become familiar with the various options available in your graphics program, especially how font size is increased or decreased and how line thickness is increased or decreased. Be sure that all lettering is large enough to be easily readable after the figure has been reduced to one-column width (2 3/4 inches, or 7 cm). Be sure that the lines defining waveforms and trends are thick enough to be easily readable after reduction to one-column width. Be sure that symbols (e.g., circles, squares, triangles) are large enough to be differentiated after reduction to one-column width. If you are not sure, reduce the figure to 2 3/4 inches (7 cm) wide on a copying machine with reduction capability. At this size, the lettering should be about the same size as the ordinary text on a journal page. Avoid the use of closely spaced gridlines. Figures should be numbered consecutively in the order in which they appear in the manuscript, using Arabic numerals. A list of figure legends should be prepared on a separate page following the body of the manuscript. The figure legend should explain each figure in detail. Do not send figures in color unless color is absolutely essential to convey the message of the figure, as authors are required to cover the cost of printing in color. Be sure that all figures submitted are cited in the text; figures will be placed just after their first citation.
Electronic Format: Figures that include text should, preferably, be submitted as vector .eps files. Figures that do not contain text and are, therefore, less likely to require editing, can be submitted as .eps, .tif, .pdf, or .jpg files of at least 300 dpi (a figure must be 5 3/4 inches wide at this resolution). Resolution of at least 300 dpi is crucial to producing illustrations that are clear in print; figures of insufficient resolution (less than 300 dpi) may appear clear on a computer screen but be indecipherable when reproduced on paper. All figures should be submitted in files separate from the manuscript text file.

Supplemental Files: Files that would otherwise be prohibitively expensive to print, such as flowcharts that exceed the dimensions of a printed page or lengthy appendixes of supporting data, are welcome in the online version of the journal. However, please note that supplemental files will not be copyedited or typeset. Audio and video files are also acceptable in the online format. Audio files might, for example, be used to clarify the nature of the auditory stimuli referred to in a study. Such files would include recordings of unusual stimuli (e.g., chirps, glides, and filtered noise bursts), unusual or synthesized speech stimuli, sentences containing key words, speech stimuli that have been degraded in various ways, speech stimuli before and after analog and digital signal processing, recordings of stimuli in virtual space, and recordings of stimuli from within real ear canals. Video files might include a baby being screened for hearing loss, a client being tested with a new procedure, or a research participant responding to audio stimuli. Audio and video files should be created using professional recording and editing software. Any MIME (multipurpose Internet mail extensions) file type can be submitted, and there is no limit to the size or number of files; however, it is important to keep in mind that readers must have the necessary program(s) to view them.

References: References should be cited in the text by the surname(s) of the author(s) and the year of publication, for example, Smith (1992) or (Smith, 1992), depending on context. Two or more works by the same author in the same year should be labeled with the suffixes a, b, c, etc., both in the text and in the reference section at the end of the manuscript. When several references are cited simultaneously in the text, they should be arranged in chronological order, for example: (Smith, 1992; Jones, 1994; Brown, 2001). References with two authors should be cited as (Smith and Jones, 1993), whereas references with three or more authors should be cited as (Smith et al, 1993). A list of the references cited in the text should follow the body of the text. It should be double-spaced and in alphabetical order (unnumbered) according to the surname of the first author.

Journal article:
Smith ST, Jones RW, Brown J. (2002) Infant screening for hearing loss: problems in follow-up. J Am Acad Pediatr Audiol 14:233–241.
Book chapter:
Smith ST, Jones RW, Brown J. (2002) Infant screening for hearing loss: a formula for success. In: Schwartz RW, ed. Issues in Infant Screening for Hearing Loss. New York: Lucretius Press, 223–256.
Smith ST, Jones RW, Brown J. (2002) Infant Screening for Hearing Loss. Chicago: Stein Press.

In all references, journal names should be abbreviated per MEDLINE. Under ''Current Subsets,'' choose ''Currently indexed in MEDLINE'' for a complete list of titles. For a short list of journal abbreviations commonly referenced in JAAA, click here.

NIH Public Access Policy: The National Institutes of Health (NIH) Public Access Policy mandates that all articles by NIH-funded researchers be submitted to PubMed Central within 12 months of publication. NIH-funded authors who are published in JAAA are responsible for submitting their own articles. For more information, click here.