Please review the essential details for exhibitor setup, tear-down, and exhibit hall hours for the AAA Annual Convention 2026. This information is crucial for ensuring a smooth and timely experience during the event.
Exhibitor Services Manual – Rules and Regulations
Please view our AAA Annual Convention 2026 official Exhibitor Services Manual for a full list of rules and regulations. If you have any questions, please contact Stephanie Dumey.
Booth Information
Our general service contractor is Fern Exposition Services.
- Fern Wall Color: Black hard wall (no pipe and drape)
- Aisle Carpet: Ocean with Gray main aisles
- Per show management, all booths must be carpeted or have floor covering.
Booth furniture, labor, electric, internet and more, can be ordered through the Fern OneView Portal or Exhibitor Marketplace. Once this site is live, an e-mail will be sent to all primary booth contacts.
Stay tuned for more details about show logistics and exhibitor services in the coming months.
Move-In
The exhibit hall will open at 4:00 pm on Wednesday, April 22. To comply with required safety standards, all exhibitors must be show-ready by 3:00 pm on Wednesday.
| Sunday, April 19 | 9:00 am–6:00 pm (by appointment only) |
| Monday, April 20** | 7:00 am–6:00 pm |
| Tuesday, April 21** | 7:00 am–6:00 pm |
| Wednesday, April 22 | 7:00 am–3:00 pm 2:00–3:00 pm Show Management walkthrough |
**Late Work Passes available for those who need additional set up time.
Tear-Down
| Friday, April 24 | 1:00–7:00 pm |
| Saturday, April 25 | 8:00 am–3:00 pm |
- It is against exposition regulations to tear down prior to 1:00 pm on Friday. Early departure will result in priority point penalties and/or being banned from future expos.
- Everything MUST be out by 3:00 pm Saturday otherwise freight will be removed and consigned at the exhibitor’s expense.
- Drivers must be checked in no later than 1:00 pm on Friday, April 24.
Exhibit Hall Hours*
| Wednesday, April 22 | 3:00 pm All exhibitors must be show-ready in order to comply with safety requirements. 4:00–7:30 pm AAA Exhibit Hall Open 5:30–7:00 pm Celebrate Audiology |
| Thursday, April 23 | 11:30 am–6:00 pm |
| Friday, April 24 | 9:00 am–1:00 pm |
*Hours are subject to change.
