Registration

Cancellation requests must be received in writing via e-mail, mail, or fax by March 3, 2025, to receive a full refund (less a $75 processing fee). Refunds requests received after March 3, 2025, will only be considered due to death of a close family member or a medical emergency. Proof may be required with each refund request submitted after March 3 (such as a doctor’s note).

All registration cancellation requests must include:

• Full name
• Verify that funds can be transferred back to the credit card on file

All refunds will be processed within 60 days from the last day of AAA 2025+HearTECH Expo and once original payment has been verified. Refunds will only be issued by the method in which payment was received.

E-mail, mail, or fax your cancellation request to:

E-mail: American Academy of Audiology
Fax: 703-790-8631
Mail: American Academy of Audiology
Attn: AAA 2023 Registration Cancellation
11480 Commerce Park Drive, Suite 220
Reston, VA 20191

The American Academy of Audiology (“Academy”) is dedicated to creating a safe, harassment-free and respectful environment for all of its AAA 2025+HearTECH Expo attendees, that encourages free expression and the exchange of ideas. The Academy defines an attendee as “anyone who has registered for the conference in any capacity receiving a badge including all speakers, exhibitors, contractors, volunteers and guests.” All meeting attendees are required to meet the highest standards of personal and professional conduct and uphold the policies and procedures set for this meeting. The Academy expects all attendees to abide by the code of conduct in all venues associated with AAA 2025+HearTECH Expo, this includes professional and social gatherings.

All attendees must respect commonsense rules for public behavior, common courtesy, personal interaction and respect for private property. The Academy prohibits and will not tolerate any form of harassment or bullying at this event. This includes fellow attendees, Academy staff, or vendors. Harassment is defined as unwanted and unwelcome attention or other conduct that creates an environment where a reasonable person would feel unwelcome, intimidated, excluded, or abused.

Harassment based on gender, race, religion, national origin, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, disability, matriculation, political affiliation, and any other personal characteristic is strictly prohibited.

If any attendee experiences or witness’s harassment, he/she should contact Academy Staff or Security immediately. Academy staff and security are identifiable by their badge. You can also contact Stephanie
Dumey, CMP, Director of Meetings, sdumey@audiology.org or 917-627-2484. Be prepared to share the approximate time, date and location the behavior occurred, name, description and contact information of the participant, and names as well as descriptions and contact information of any witnesses.

As a consequence, the Academy reserves the right to revoke registration without refund of any attendee who does not comply with the code of conduct and prohibit attendance at future AAA conferences.

It is our goal to ensure the safety of and enjoyment for all attendees and exhibitors at the show. We appreciate your cooperation in adhering to the show policies as well as the Code of Conduct.