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Course Approval Requirements and Guidelines

Course Approval Requirements and Guidelines

 2019 Application Requirements and Guidelines

Each course approval must follow:

If a course approval is not in alignment with these documents, the course will not be approved for Academy CEUs.

The content of approved courses should be consistent with the Academy's position statements, guidelines, reports, Scope of Practice and Standards of Practice, as these are key strategic documents essential to the Academy and the audiology profession. The content of all course approvals is reviewed by the Academy, and the Academy reserves the right to deny approval if any presentation is found to be inconsistent with the above documents. These documents can be found here.

Deadlines for Course Approvals

  • All course approvals need to be submitted 30 days before the start of the course. If a course is submitted after the 30-day deadline, there is a late fee.
  • Participant lists need to be submitted 30 days after the completion of the course. If submitted after the 30-day deadline, there is a  late fee.

Calculating the Number of CEUs

When calculating the number of CEUs for an activity, figures should be based on instructional time, excluding welcomes, introductions, breaks, meals, and other non-educational events. When calculating CEUs concurrent sessions can only be counted for the maximum amount of CEUs that can be earned and should not be totaled. A continuing education activity needs to be at least one hour in length. As of January 1, 2012, CEUs may be submitted in half-hour increments. Any fraction of an hour will be rounded down to the nearest ½ hour. For instance, if an activity totals 7.8 hours in length, it would be worth 7.5 contact hours or 0.75 CEUs.


One CEU (1.0) = ten contact hours of participation in organized continuing education/training experience under responsible qualified direction and instruction. One hour of instruction is equivalent to 0.1 CEU.

What can be counted for the CEU:

  • Classroom or meeting session time led by an instructor and/or a discussion leader.
  • Activities, in which a learner is engaged in a planned activity, course, or program of learning in which the learner's progress is monitored and the learner receives feedback.

What CANNOT be counted for the CEU:

  • Introductions and welcoming comments.
  • Unplanned, unsupervised, non-sponsored events.
  • Academic credit courses.
  • Association membership leadership activities.
  • Committee meetings.
  • Entertainment and recreation.
  • Some meetings, convention, and exhibitions: Meetings/activities conducted primarily for information sharing purposes, generally do not qualify for the CEUs. Planned learning activities within such events, which meet the criteria, are eligible for the CEU.
  • Travel.
  • Work Experience.
  • Factory Tours.


CEUs from courses with similar titles or subject matter offered by the same CE Provider may only be earned once within a transcript year period. Duplicate courses may be removed from the Academy's official transcript. This includes topics with multi-hour offerings – e.g. Coding for 2 hours, Coding for 5 hours. The Coding for 2 hours would be removed in this case.

Agenda and Learner Outcomes Template

For programs occurring in 2017 and beyond, CE Providers will use the Agenda and Learner Outcomes Template as part of their CE submission. CE Providers will input the agenda, learner outcomes, and a breakdown of CEUs. This completed template will be uploaded as part of the CE submission process.

Required Promotional Paragraph and Logo

All brochures and promotional materials must include the American Academy of Audiology continuing education logo and required promotional paragraph, which can be downloaded here.

Appropriate Terminology for Promotional Materials

In addition to the required logo and paragraph, CE Providers often reference the type(s) of approved continuing education being offered for the course. When offering Academy CEUs, it is appropriate to state, for example, ".2 CEUs" or ".2 Continuing Education Units". It is not appropriate to use the terms "credits" or "accredited." If you have questions on the text for your materials or need the CE Logo, contact us.


Qualified instructors should be chosen. The instructor's bio should indicate and support his/her qualifications to present on this topic. A qualified instructor means an individual whose training and experience adequately prepares him or her to present on the chosen audiology topic. If an instructor has a financial or other relationship in any organization that may have a direct interest in the subject matter of the educational program, the audience must be aware of the relationship in print in advance of the presentation. In this way, any potential conflict of interest will be identified openly so attendees will have full disclosure of the facts and may form their own judgments about the presentation. Conflicts of interest may be real or perceived, and any potential for financial gain deriving from the reported work may constitute a conflict of interest. It is the responsibility of the submitter(s) to report any real or perceived financial conflict of interest.

Needs Assessment

A needs analysis is a method by which one determines the requirements, needs or expectations of a learner prior to a learning experience, event or program. Needs analysis methods may include: focus groups; questionnaires; surveys; participants' comments and suggestions; records; reports; tests; self-assessments; print media; observations; work samples; industry requirements, customer requests.

Learner Outcomes

Learner outcomes are clear statements of the anticipated results to be achieved through an educational activity, focusing primarily on what participants are expected to learn as a result of attending that specific educational activity. Learner outcomes describe an observable behavior that the learner will be able to demonstrate as a result of the learning experience.

Learner outcomes should complete the following sentence: "After this course, participants will be able to..." To complete this sentence, follow with a measurable action verb (based on Bloom's Taxonomy) such as: describe, demonstrate, solve, identify, compare, contrast, evaluate, prepare, summarize, and write. Verbs to avoid: know, understand, learn, comprehend, and believe.

Assessment of Learning

Assessment of learning refers to specific processes through which learners demonstrate the attainment of learning outcomes. In every learning event for which CEUs are awarded, the CE Provider has the obligation to require learners to demonstrate that they have attained learning outcomes. Learners should be advised in advance what will be required.

Assessments may take diverse forms, such as performance demonstrations under real or simulated conditions, written or oral examinations, written reports, completion of a project, or self-assessment. Because the assessment method depends on the intended learning outcomes, they must be measurable or observable, clearly stated, and focused on the performance of the learner. A general question and answer period at the end of the activity is not considered an assessment of learning.

Suggested Assessment Techniques

Education Facilities

Proper education facilities, reference materials, instructional aids, and equipment should be provided. The environment must be conducive to learning.

Instructional Level

Select the appropriate instructional level for the program.

  • Introductory: developed for attendees seeking education in basic principles and concepts. Emphasis is placed on the development of fundamental knowledge, skills, and/or procedures. Previous knowledge of the content area is not essential.
  • Intermediate: developed for attendees seeking review of fundamentals with emphasis placed on the development of new knowledge in applied applications, skills, and/or procedures. Emphasis is placed on reviews of the current literature and practices for those with working knowledge and experience in the content area.
  • Advanced: developed for attendees seeking in-depth and critical discourse of a practice area or topic. Emphasis is placed on application and review of current techniques, research findings, and future directions. Attendees with substantial experience in the content area will update and expand their current domain knowledge.

Program Focus

Identify program focus:

  • Knowledge-information: delivered primarily in a lecture/presentation format
  • Skills-application of information: primarily "hands-on" training

CEU Monitor

Identify an Academy member who is not on your program committee to request that they serve as a CEU monitor. The CEU monitor will attend your conference at no charge to ensure that deadlines, attendance, and other requirements for CEUs are met. Supply this person's name, affiliation, address, and phone number to the Academy. If programming covers several days or topics, only one monitor who will attend the entire conference is necessary.

Verification of Attendance

Program providers must verify each participant's attendance. A Program Report Form must be submitted along with accompanying materials within 30 days following the activity. This includes a final program or brochure, the program approval number, a list of participants desiring Academy CEUs, and the number of CEUs each participant earned. You do not need to send course evaluations or any other materials to the Academy.

You can download the participant list templates here